The everyday problem
A useful answer and an approved action are not the same thing. A team may need to verify context, resolve a question, or obtain authorization before changing another system. Making that boundary explicit helps avoid treating a fluent response as completed operational work.
A practical approach
Separate the proposed output from the approval step and the actual execution. Record who reviews the result and what evidence they need. Keep unresolved questions visible until an accountable person or source resolves them.
Try this with your team
Map a fictional document review into proposed findings, reviewer decision, and next action. Specify the information needed at each boundary.